Job Description
Title:
Production Department Assistant, Women’s and Men’s (Apparel)
Salary Range:
The anticipated base salary range for this position is $26 to $28 hourly. Exact salary depends on several factors such as experience, skills, and budget. Salary range may vary based on geographic location.
What You’ll Be Responsible For:
The Production Department Assistant position will play a key role in organizing, coordinating, and processing seasonal information to vendors and management through the production process. The Production Department Assistant will help to align production team goals across the women’s and men’s business from an operational standpoint through organizing, coordinating, and processing seasonal reporting.
Manage and consolidate all reporting required for COGs initiative – fob savings, freight savings, packing method savings, tariff participation, etc.
Provide master recaps for all above initiatives to VP
Seasonal and liability reports
Partner with Production team members to pull data from system and compile seasonal reports
Upkeep and add to reports including Year Over Year Recap, Vendor Recap, Warehouse Recap and open PO reports
Validate Seasonal margin reports from system and audit for accuracy. Provide recap by division/programs as needed.
Oversee current liability report and record of past liabilities
Schedule monthly liability meetings between Merchandising, Planning and Production teams
Submit month end final liability chart to Finance for review and approval
Review and bring to legal team’s attention any variances regarding OFAC and Supplier Affidavits for bulk qualities
Coordinate with tech team to update seasonal label manuals as needed as well as BOM illustration and label placement to upload into the supplier portal
Review with production team best shipping method for all programs and publish seasonal shipping method recap to logistics/tech design/production
Assist with landing cost sheets as needed
Distribute weekly Care Content Report
Maintain and update the testing manual for garments and fabric
Supply weekly in-transit report to Quality Assurance
Maintain and update the quality assurance manual for garments and fabric
Consolidate WIP status tracker report weekly and distribute to VP
Department specialist for AX system, Bi reports, Airtable and Claude
Work closely with IT to trouble shoot issues and discrepancies with system reports
Train production team on running system reports
Develop new reports as needed
Create charts as needed by the VP of Production and/or Production team – and help update if needed
Seasonal allocation and capacity by division/vendor
Sustainability tracker all vendors
Delivery improvement tracker per season per division
Variance chart per division
Vendor capacity and holiday dates per year
Coordinate schedule for 3rdparty inspection service for team
Review with each division/category manager to determine needs
Notify 3rd party service of the schedule 2 weeks in advance
Track and file final inspections reports received from 3rd party in shared drive
Review invoices from 3rd party for accuracy and track annual spend
Manage calendar for VP of Production
Submit expenses through Concur and track team expenses on chart
Book travel arrangements and assist with trip itinerary
Build PowerPoint presentations for management on key findings
Assist in coordinating Production team vendor visits to LA Design Studio
Duties as assigned
Qualifications/Experience We’re Looking For:
Four-year college degree preferred
1-2 years of experience in production/manufacturing or related apparel experience
Experience in Excel, Word related program
Experience in Airtable, AX and Power BI systems preferred
Benefits at Vince:
Robust healthcare options for medical, dental, vision, flexible spending, and health savings account with employer funding
401(k) with employer match
Generous paid time off plans for vacation, sick, and personal, volunteer time, as well as company holidays
Hybrid and flexible work options available for roles that can be done remotely
Clothing allowance & merchandise discounts
$400 annual gym reimbursement
Monthly data/phone stipend for eligible roles
Mental health support tools and telehealth psychology and psychiatry
Family and caregiving benefits including a competitive paid parental leave program as well as supplemental infertility coverage
Life, accidental death & dismemberment, short-term disability, and long-term disability insurance
Supplemental hospital indemnity, specified disease, and accident coverage
Pre-tax commuter benefits including transit and parking
Discounted pet, home & auto, and legal insurance
V Opco, LLC is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, sexual orientation, national origin, disability, genetic information, age, or military or veteran status or any other status protected by applicable federal, state or local law. V Opco, LLC also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.
Job Tags
Hourly pay, Temporary work, Seasonal work, Local area, Remote work, Flexible hours